After the Interview, What Is Taking Them SO Long?

WorkCoachCafeThis blog has over 10,000 comments, mostly from job seekers wondering why they haven’t heard anything from an employer they interviewed with, and wondering what they should do next, while they wait for that job offer that may be coming very soon.

The recruiter/HR person/hiring manager said they’d make a decision before the end of last week.  Or by the middle of last week.  Or before the end of last month.  Or…

And, the deadline is long past – maybe days, maybe months.  But, you haven’t heard from them.  Yet.  And, you may not hear from them.  Or you may hear from them today.  

Don’t assume that no news is bad news for your job search!

Job seekers always seem to assume that the process works perfectly and smoothly on the employer’s side.  But, speaking as someone who has been on the “other side” of the process, that assumption is often totally wrong.  The reason you haven’t heard from them could have nothing to do with you, or it could have everything to do with you.  

You may never know which is happening, but don’t discard an opportunity too soon.  It almost always takes employers more time to fill a job than they believe it will take.  Particularly if it has only been few days or a week past the date the employer said they’d get back to you, don’t give up on the job.

Don’t wait for an offer, or count on it coming through for you, but don’t give up on it either.

10 Things that Could Be Happening While You Wait

SO many things can disrupt the plan for hiring, particularly in large organizations.

At the start of the process -

1.  Someone necessary to the process is MIA.

Hiring someone usually involves more than one person, and someone necessary to the process might be missing – out of the office (vacation, illness, death in the family, business travel) or on high-priority assignment. Until they are available, the process goes on hold.

2.  The other interviews are taking more time than expected.

If you were the first candidate interviewed, it may be a long wait for you, as they talk with the other candidates.  

3.  They are getting ready for the next round.

Then, they may be scheduling a second (or third or fourth) round of interviews for the people who did well on the early round(s), after they determine who made it to the next round (which also takes time to figure out).

After a round (or two) of interviews - 

If you’ve been through multiple rounds of interviews, and are still waiting to hear, other things can get in the way:

4.  They are working their process, tying up all the loose ends, checking off all the to-do’s.

They are checking references and running background checks on all the finalists, and waiting for results before they make their decision.

5.  Someone is MIA, again.

Again, someone critical to the process may be unavailable, and nothing goes forward until they rejoin the process.

6.  They may be restructuring the job.

Someone(s) is holding out for the “perfect candidate” (who didn’t apply), so they may be discussing re-posting the job or re-structuring it to fit the best candidate they have.

When it is finally time to make an offer -

If they told you the interview process is complete, all drug tests, background checks, and everything else is done, and a decision will be made by last week (or even last month), it may still take longer because:

7.  More MIA decision-makers, higher up the chain.

Yet again, someone important in the decision-making may be out of the office or unavailable for some reason.  The right people need to approve new hires, often in very specific order up the organization’s management chain, and decisions wait until the appropriate approval is received so the paperwork can passed on up to the next level.

 8.  Business has changed unexpectedly, and they are waiting for the dust to settle or adjusting to a new reality.

So budgets are being juggled because of an unexpected increase (or drop) in business, and they won’t contact anyone until they know they can afford to fill the job.

9.  Definitely restructuring that job.  Probably…  Maybe…  Or, maybe NOT!

Again, they haven’t found the perfect candidate, so they are reconsidering the structure of the job.  When they are done, it may be a perfect fit for you, or not.  They won’t know until they’re done making the changes, and, of course, you won’t know until after they do.

Maybe they will decide, in the end, that it’s too time-consuming and expensive to re-post and go through the whole interviewing process again, so they’ll go with the best candidate they’ve got.  Which could be you, IF you are still available (don’t wait, though!).

10.  Waiting for a decision from candidate # 1.  You are candidate # 2.

They could have offered the job to someone else and are waiting for that person to accept (or not).  Or are in the process of negotiating the job offer with the person.  It ain’t over until the person starts the job (sometimes not then, either).  If that person doesn’t accept the job – or doesn’t stay very long – you might be next in line!

Or, you may be completely out of the running, and they don’t contact you because they don’t have the time, technology, or manners necessary.  Or they are afraid of hurting your feelings or getting sued.

Try not to assume the worst until you know for sure, or until several months have passed with no word and no responses to your efforts to get an answer from them.

If it doesn’t work out this time…

Perhaps you felt a “connection” with one or more of the people there and would be interested in that employer if another opportunity developed, ask those folks to connect on LinkedIn (what do you have to lose?), and stay in touch.  Perhaps, send them a thank note for the opportunity to meet them and to learn more about the organization.  It can work!

If you worked with a recruiter, send the recruiter an invitation to connect on LinkedIn.  Most recruiters welcome all connections, and connecting with them makes you more visible to them and to the recruiters and employers they are connected to as well.

More About Waiting to Hear After an Interview

How Often Should I Call an Employer After My Interview?

After an Interview: Can Weekly Follow-up Calls and Emails Help Get You the Job?

How to Tell If a Job Interview Went Well

I Got the Post-Interview Temporary OCD Blues

They Reposted the Job. Should I Kiss It Good-Bye?

Working with External (Agency) Recruiters

Rejection Follow-Up (Job-Hunt.org)

Turning Rejection into Opportunity (Job-Hunt.org)

© Copyright, 2012, Susan P. Joyce. All rights reserved.

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About the author…

Online job search expert Susan P. Joyce has been  observing the online job search world and teaching online job search skills since 1995. Susan is a two-time layoff “graduate” who has worked in human resources at Harvard University and in a compensation consulting firm. In 2011, NETability purchased WorkCoachCafe.com, which Susan has been editor and publisher of WorkCoach since then.  Susan also edits and publishes Job-Hunt.org.  Follow Susan on Twitter at @jobhuntorg and on .

 

Comments

  1. A good technique for reminding them about your talent is to call the company and indicate you have been thinking more about the position and have some additional questions.

    Do NOT call to ask how the decision process is going but take this opportunity to showcase your skille and build rapport with the proper people.

    Note too that if they do not call you back, then you are probably not a contender.

    • Hi Don,

      Thanks for sharing your perspective. You make a good point on interpreting silence as potential disinterest from the employer, though I think sometimes HR and the interviewing/approval process can also result in delays. I often recommend that people always apply more than one place to ensure as many options as possible.

      Thanks again for sharing your input.

      Best,
      Chandlee

  2. Hello Chandlee. I was contacted by an Executive Recruiter for a position out of state. We had our initial phone interview which i assumed went well because after that he asked for my updated Resume, previous employers and past salaries for the last 4 jobs, references (and they told me that they were already called) and also took a Predictive Index Survey directly from the company. It has been almost a week and have not heard back. I know from your advice that you say one week is nothing…no indication and short. However just anxious because the process went quickly with alsmot hearing back quickly, requirements here and there, boom boom boom…then all of a sudden silence. I did call back to make sure he received everything and if he needed anything else. He said all was good. Should I be worried? That “good” sounds “bad” to me.
    Greg

    • Greg,

      Remember that an executive recruiter typically works outside the hiring company — after he submits your information there is often a delay as the company reviews the material — and evaluates it against other candidates that have applied for the position. I wouldn’t worry until it’s been at least two weeks, may be worth a follow up call to the end of this week.

      In the interim, continue to look at other positions as they are posted. It’s never a bad idea to have multiple potential options…

      Good luck,
      Chandlee

    • Greg,

      I don’t want to break bad news to you, but when dealing with a recruiter, they will always tell you that things are going “good” because they want you to feel that their services are putting you in touch with employers in a more efficient way than you could do on your own. I’ve been in that same boat before – interviewed, provided documentation of all sorts, was invited to do the company’s skills assessment. . .told everything looked great and should hear something soon, then: nothing. I guess the thing to keep in mind is that there are dozens of other candidates who get “good” news about their progress but there is only one spot that can be filled. Hope you get better news from this interview, and best of luck in your search.

  3. I know there can be things going on within the company and sometimes it is not me BUT… if the HR Director says you should hear something by Friday or Monday and you don’t hear anything back is it a good idea to assume you didn’t get chosen for the second round interview? This recently happened to me and I called yesterday to check the status of my application (the HR Director said I could do this) and the lady who makes the second round interview candidate selection was not available yesterday. Today is Tuesday and I still haven’t heard anything. Should I be worried?

    • Mo,

      Give it till Thursday and continue to apply for other positions in the interim. It often takes a considerable amount of time behind closed doors. Just because they have decided who to bring into the office, doesn’t mean that they have made the phone calls.

      All the Best,
      Chandlee

  4. Chandlee, I had emailed you before for another job interview months ago and you gave excellent advice! Obviously I did not get hired but have been interviewing more since I implemented a targeted job search (rather than random). Currently, I interviewed for a Sales position in the Travel/Hospitality Industry which I have been trying to transition into. It is not exactly my dream job but it is a close runner up. I initially did not look for Sales positions but internal office jobs that require Planning/Travel skills. Anyway, I had a phone interview with one of the Co-founders on 11/12/12 (there are 3 Co-founders , all from New Zealand but do not actually work on the premises. Been in business since 2003 in NZ but only in L.A. since 2009 and successful).

    He arranged for a face-to-face interview on 11/14 with the CEO who does work on the premises. That interview went very well and I was told I would be contacted after the Thanksgiving holidays. Then on 11/20, another Co-founder interviewed me on the phone as he was in NZ for the holidays. I think that interview went well..he told me I was on the short list and it was a very skill based Q & A interview as I know he was trying to see if I could do the job(s)…there are a few hats to wear in this position, not just Sales. He ended it by saying I will be contacted after the Holidays.

    It is now Wed. 11/28 and I am thinking of emailing a follow-up letter to the CEO who I’d be working with…or maybe to the 2 Co-founders. I am half-expecting the 3rd Co-founder to call me..but I have a sinking feeling that I have not been selected. The CEO did mention that my competition are all males and there are at least 3 of them. I have mixed feelings because I have been networking with other hiring managers whose companies are closer to my ideal, dream job. I even went on another interview yesterday for a temporary position and even that company is closer to what I want.

    Please advise on what you think I should do at this point. Thank you!

    • Hi Janice,

      Communication during post-holidays are always tough — especially since hiring managers often have a lot of other work to wade through in addition to working on a search. I recommend following up with a phone call or email next on Monday — a full week after the holiday.

      In the interim, pay attention to those feelings you are having about the job not being a fit. It sounds like you should figure out what you want and how to go after those areas of a position is important. Good luck and all the best!

      Best,
      Chandlee

  5. This is all so true, and I’ve only just learned this lesson. Some people might wonder, “yeah, but what are the chances any of this is going on? Probably slim. They probably just didn’t like me.” I have learned that having at least one of these things going on is probably more the rule than the exception.

    In my previous jobs, though they were professional, I haven’t done much hiring of new staff. But, my husband is in a high level management position and frequently hires (and fires) staff. For years I have been hearing about the frustrations involved with trying to hire people, especially when he wants to do it quickly. Now, I’m in the position of the job applicant. I recently interviewed for an important position in his company (a company for which, I should point out, I used to work before I knew my husband, and in which I developed a good reputation.) While my husband is not privy to the specifics of the decision-making as it regards my application, he knows generally what is going on at the company. He knows if the hiring manager or anyone else involved in interviewing or decision-making is away (and they are often away, not just on vacation but at conferences and the like.) He knows if a vendor or someone from another company location is visiting and monopolizing meeting time. He knows if there is a big corporate initiative which will take up all of the time of the hiring manager or some other important party for the next few days. And, he knows if HR is overloaded and has a tendency to move very slowly.

    The only benefit to me, of course, is reassurance. I don’t have an “edge,” but it helps to have some sense of what’s going on because it keeps me calm. And I already know, just from the set-up of my first interview, that HR is slow and the hiring manager is busy. It took several days from when the hiring manager said he’d asked HR to schedule an interview to being called for that interview. Then, they took three tries to get a time which would work for both of the people with whom I needed to interview. They even called me back the day before the interview to move the appointment time by several hours. I may not in fact end up being the selected candidate, but I’m not yet freaking out from the wait the way I usually would be.

    • Just to add… I also have learned just how difficult the whole process of getting a position approved to begin with can be. And, the postings can expire and require new approval. Approval can be subject to exactly what is going on, financially, at the company right THEN. The company doesn’t have to be failing for positions not to be re-approved. It can be generally profitable but have come in under forecast for the last month, so they’re freezing hiring or only approving the most essential positions. Approval for a position for which you’ve already interviewed can go away, and they won’t often tell you that that’s what’s happened. When this happens it can be just as frustrating for the hiring manager as it is for the job applicant.

    • Thank you for sharing, Emily! Great points.

  6. Hi Chandlee, I came across your site and was hoping you could please give me some advice.

    I am slooowly going out of my mind waiting for the call back. I had an interview that went really well with a director for a great company in my area. She is a mutual connection of a previous co-worker of mine that I found on LinkedIn. The conversation seemed like it went really well, it seemed like I would be a great fit, and she said she wanted me to come in for the next rounds of interviews. I sent a thank you email the next day. When I didn’t hear back after a few days, I emailed to follow up. She emailed back saying that the key people for the next round of interviews were out of the office for the balance of last week. She also said she’s going to be posting another similar position based out of the home office and that if I was interested in that position, she’d definitely consider me and I’d get an advantage in the recruiting process since I’d already met with her. Fast fwd to this week, no word, and when I looked online, I noticed the position I interviewed for was no longer posted on their website. Not sure what that means. I’m just holding tight, but not holding my breath. Do you have any insight into what this could possibly mean? Should I call or email to follow up? Any advice you could give would be much appreciated! Thanks so much!

    • Hi Flea,

      Hard to tell what is going on. So many things happen, like people being out of the office, emergencies happening, and on and on. Often, these things have absolutely nothing to do with the job seeker.

      It’s not clear how long it has been since your last interaction with her, but if it has been at least a week (preferably 2 weeks), I would reach out again, probably by phone, to see what is happening.

      Meanwhile, continue to job hunt elsewhere! Don’t wait until you find out about this job before you look for another one, because it may take months for this job to be filled.

      Good luck!
      Susan

  7. Hi, Chandlee!
    First off, I love your site. It’s really helpful!

    I was called (out of the blue) by a MAJOR company I applied for a job with to have a quick phone interview. She then asked me if I could come in for an in-person interview (very short notice…one day!).

    I came in and felt the interview went very well. When I got home, I mailed her a thank you card, reiterating that I’m very interested in working for their company and the position sounds amazing.

    The interview was the last time I heard from her.

    During the interview, she stated it was a brand new position that would start in early 2013 (no specific date). She didn’t mention when she’d be getting back to me, but I figured since we had Christmas and New Years back to back, I’d hear from her sometime in January. It’s now about 1.5 months after my interview, the position has been off their site for about a month, and according to my applicant profile, the job requistion number is still up next to my name, and it says “Under Review”.However, this has not been updated since the telephone interview.

    Now that it’s pushing 2 months, I’ve been debating if I should email her about my status. She did tell me if I had any questions, to email or call her (Am I still in the running is a good question!). People tell me following up tends to annoy employers, doesn’t help and can actually hinder. Others tell me it shows that you’re really interested in the position.

    Considering there was no concrete start date, the position is brand new, etc., would it be a good/bad idea to follow up via email? Thanks!

    • Hi KM,

      Yes, following up too often (like weekly) can be annoying and can hurt your chances at a job, but following up appropriately does show interest. Since it has been close to 2 months, contacting the recruiter is defnitely appropriate now.

      I would call her because that will give you a chance to see what is going on, and also will remind her about you and your qualifications.

      Don’t expect her to remember you. Tell her your name, your current employer and job title, the title of the job you interviewed for, when she called you to come in for an interview (a gentle reminder that SHE initiated contact), and the date of that interview.

      Then, ask her the status of the job, what next steps you might expect, and when those next steps will be happening – a subtle way of asking her if you are still in the running without actually saying it, and also giving you a time line for what will happen next. If the job is close to being filled, oh, well. If it is still open, you’ll be better informed and, hopefully, in the running for it.

      Thank you for the kind words about WorkCoachCafe!

      Good luck with your job search!
      Susan

      • Hi Susan,

        Thanks for your input!
        I decided to follow up, and I sent her an email earlier this week. I reminded her who I was, that she interviewed me for the position, and reiterated that I was interested in the position and company.

        I didn’t receive a response, which I actually didn’t expect (though it would have been nice to hear yay or nay!), but my application profile still hasn’t changed. So it’s still a guessing game.

        • Hi KM,

          Good going! Yes, these are so often guessing games, unfortunately.

          Since you’ve laid the ground work with your email, why don’t you call next week, and see if you can speak with the recruiter about the position. Again, help her know who you are and the job they invited you to interview for, and then ask about the status of the job and your candidacy for it. If it is still open and you are still under consideration, ask about the next steps and timeline. All very nicely and politely, of course.

          Goood luck!
          Susan

          • Again, thanks for your advice. Just wanted to follow up:

            So…I didn’t get the job.

            I’m not disappointed in the fact that I didn’t get it, I’m disappointed on the way I found out.

            I’ve been checking my application status on their website everyday since the interviews (starting on December 16th), and it was ‘Under Review” the whole time. I happened to do my usual check on March 5th and it said “Not Selected”

            I feel a bit hurt and disrespected in a sense because I had to go through two rounds of interviews (at the last minute), take my time and money to travel there to be interviewed, and they didn’t have the decency to even send one of those generic “Sorry you weren’t selected” emails. If I didn’t check my profile that day, I would still be waiting to hear from them and would never have known.

            I can understand if you don’t hear anything if you haven’t even gotten a chance to interview. But two interviews and 3 months later, and then not even being told you weren’t hired? Not even an automated email? Nothing. I can’t quite wrap my head around that. Also, this is the first job I’ve ever interviewed that I wasn’t hired for, which I think makes this sting hurt a bit more.

          • chandlee says:

            KM,

            So sorry that you had to find out this way. Unfortunately, this happens way more often than one would think — and it isn’t fun or respectful. What I do recommend, however, is following up back with the employer. Let them know that you found out that you had not been selected for the job by checking their website. Feel free to say that you were disappointed because you really enjoyed getting to know them — and were excited about the potential opportunity to join their team.

            Ask for feedback and express interest in their continued consideration down the road. It may not feel great. But, it shows your professionalism, your good attitude, and often this opens the door and paves the way for a future professional opportunity. I certainly would not rule it out.

            Good luck,
            Chandlee

  8. A quick question, if during the interview, (this was for an Internship with the DOE). They said they should have a reply within a week and so far, they have not (I had the interview last Monday) ? Do I try to contact them again to ask about the situation?

    I sent thank you emails after the interview, got a “standard” form rejection letter, but the weird part was, 2hrs later, I get an email from the internship coordinator saying that I’m still in the running and she’ll be in contact after they finish interviewing the others?

    Should I just tell my current employer I didn’t get the internship then?

    • I think it’s too early to tell what is going on with this internship. Certainly there is some confusion, but it sounds like you are definitely still under consideration.

      I would wait before telling your employer what’s going on until you know more definitively that you are not under consideration.

      Good luck!
      Susan

      • Thank you very much for your analysis. Do you think it would be advisable to email the coordinator or should I wait one more week?

        Regards
        AC

        • A Ch*n,

          I’d recommend following up once more in a week or so, but understand that often following up does not speed up the hiring process — or influence the decision one way or another.

          Good luck and all the very best to you.

          Best,
          Chandlee

  9. Hi Chandlee,

    I came across this website and found it very useful and interesting.

    I have been in contact with a company for the past 2 months for an Engineer position. It started off with a phone screen, followed by an onsite interview. 3 weeks later, I had another phone interview. That was followed by another onsite interview, with HR and Senior Director. 3 days later, the hiring manager told me that they are interested to get me into the team. Then, a face to face meeting with VP was setup a week later.

    It has been 2 weeks after the interview with the VP. I did send “thank you” note after each interview. I am wandering whether I should do a follow up. Thank you for your advice.

    Sincerely
    HK

    • HK,

      Follow-up directly with HR. Let them know of your continued interest in the position and ask if they require additional information. That’s really all you can do.

      In the meantime, keep your search active with other companies in case this doesn’t work out.

      Good luck and all the best,
      Chandlee

  10. hello Guys

    I have a query too. Hope any of guys could help me. I had an job Interview on Skype , the interview went well and the recruiter told me that I have been selected and we finalized the joining date as well. He told me that the HR would contact me.

    My interview happened 2 weeks ago and I heard nothing from HR. I sent an email too but he did not reply. What should I assume in such situation? Would they call me for second interview as well or the HR is taking time to decide?

    • Tarun,

      I’d recommend following up with HR directly by calling them. Let them know who you interviewed with, that they said you would be hearing from HR, and ask if they require additional information from you.

      I can’t speak to the company’s hiring process. Recommend you continue to keep your job search active with other companies as you wait to hear back.

      But do follow-up.

      Good luck and all the best,
      Chandlee

  11. Any help would be highly appreciated? I am getting nervous day by day. Could you also please let me know that what are the chances of being hired during skype interview?

    Thanking You
    Kind Regards
    Tarun Dahiya

  12. Michael in TX says:

    Hi Chandlee,

    Excellent post and blog and I really appreciate that you take the time to respond to individual comments, as a blog owner I know that can be very time consuming! Now, to impose on your wisdom once again…

    I was contacted by an internal recruiter for a position that is a dead-on match for my experience, expertise and career goals.

    Following 4 rounds of interviews in which I met with the recruiter, the hiring manager and 4 potential co-workers, I finished the final interview on Monday 2/11. In my mind I absolutely nailed the interviews and, after speaking with them, am convinced I’m an excellent fit for the role.

    I followed up with thank you emails to all parties on 2/11 and heard back from the hiring manager the same day that he heard the conversations all went well and that he had another candidate coming in a little bit later in the week, but that they should have a firm decision by Friday 2/15 at the latest.

    I then heard from the recruiter early in the morning on Friday 2/15 that he would be OOTO all this week and that his boss would be covering for him (he gave me his boss’ name), but that the feedback he received was extremely positive with great alignment between skills/background/cultural fit and that “hopefully we should be moving forward which will be great news!”

    Lo and behold, I didn’t hear back from the recruiter by EOD Friday so now he’s OOTO until Mon 2/25. Given the hiring manager said they’d make a decision by Friday, I’m now thinking that they made an offer to another candidate.

    I don’t want to come across as desperate by following up too soon, but I am indeed very excited/anxious to hear back. The thought of waiting in limbo for another week is quite stressful.

    What’s the best action to take here? Should I email the hiring manager (who said they would make a decision by “Friday 2/15 at the latest”) and check in? Should I email the recruiter’s boss (the recruiter gave me his name) to check in on the status? Or should I just exercise some patience and wait until the recruiter comes back from vacation?

    Thanks in advance,

    Michael

    • Michael,

      Do something else to take your mind off this. Out of the office often creates delays in hiring process and as it is the recruiters job to handle this — it’s quite likely his boss didn’t do the work over break.

      Sit tight, look for other jobs and do something fun with your friends. When and how the hiring decision is made is beyond your control and you do not want to look desperate!

      Good luck and all the very best,
      Chandlee

  13. Hello Chandlee,

    I had a phone interview on 2/15. Everything seemed to have gone very well and the lady i spoke with wanted to have me come in for another interview and check out the office setting. I send a thank you email the same day. She said i would hear from her or the HR early this week. It’s almost the end of the week and i haven’t heard anything. Should i follow up? Or should i give it some more time?

    Thanks in advance,

    Julie

    • Julie,

      Follow-up middle of the week with a phone call to HR. Reiterate your interest and availability for coming in for that second interview.

      Good luck and all the best,
      Chandlee

  14. Hello Chandlee,

    I really need your comment on my interview with an international bank.
    I had three interviews, in order with the team head, other team head and finally with all 5 members of the team. The interviews were getting more and more relax, which was a pretty nice as it usually gets harder and harder.

    I had the final interview two days ago and I thought it went okay. After the interview I rang the HR to check if I would be expecting more interviews (as the whole process had taken one month already and I quited my job two months ago). She kindly replied that I had finished all the interviews and she would check with the team head about when he would make the final decision.

    Later that day she sent me an email saying that the feedback form the team was positive, however the team was busy with some urgent priorities for the next 2 weeks, thus they wont be in a position to progress quickly on the hiring at the moment.

    I was really worried when I received the email. Was she implying that I may not be the targeted candidate? Since the hiring manager only need to say Yes for a verbal offer.

    Regards

    Simon
    from HK

    • Simon,

      You’ve followed up appropriately — I am assuming that you also sent thank you notes after your last interview.

      It is unrealistic to expect immediate action to hiring after ANY interview. Processing paperwork required takes time, so does finishing previously scheduled interviews with any other candidates. How would you feel if someone called you and said, “There’s no need to come in today for your interview. We met with a candidate this morning who we like just fine and we are tired of interviewing?”

      There are almost always more than one candidate for any given position, and often decisions are made on factors beyond your control — from a decision not to hire because of budgets to a candidate with a unique and highly desirable skills set that they didn’t think they’d get for this particular job.

      You need to also be looking. Here’s the bottom line: If you quit your job, you need to be applying for as many jobs for which your skills match — and that suit your interests — as you can. This should help you reduce your anxiety as you wait to hear back — it will also give you more options.

      Good luck and all the very best,
      Chandlee

      • Thanks Chandlee for the comment

        You are right, there is nothing I can control apart from being positive and keep looking for suitable opportunities elsewhere.

        I have now working for another company as a contract staff so that I wont just sit at my home and wait.

        Unfortunately they did not bring their name cards so that I could not send them thank you note, and the HR ignored me when I asked her for the contacts.

  15. Kimberly N says:

    Dear Chandlee:

    I had a second interview and final interview on Friday of last week 2/15/2013. They told me I was naturally selected with another 2 candidates for final interview. At the end of interview I did ask the interviewer the timeline, and he told me that I would know something by Wednesday 2/20/2013 because Monday 2/18 is Holiday company will be close. On Wednesday, I send out the emails to hiring manager, HR for a follow-up, and today is Thursday I haven’t heard any feedback from them. Is that mean the position already filled or they already selected the best candidate. Or it is still early to tell. Waiting process is kind of stressful. Please advice!!!!

    Thank you,

    Kimberly N

    • Hi Kim,

      In my experience as a recruiter and working with job seekers, I can tell you that hiring almost always takes longer than you think it will. This is because people inside companies have other work to do as they are getting back to you, too! Don’t take this personally…

      If you’ve already sent a thank you note, give it a full week before you follow up again!

      Good luck and all the very best,
      Chandlee

  16. Dear Chandlee,

    I went on an interview 3 wks ago at a hospital. A letter of recommendation was sent to the manager i was interviewing with from another manager in the hospital( he’s an old family friend). The interview went really well i sent thank you letters and emailed inquiring the status of the position and no answer. I checked the position is no longer posted but it is still open. I thought the letter would carry some weight or am I just being overly anxious. Can you give me some advice!!!!

    Thanks,
    Sue

    • Sue,

      I recommend calling up with the person you interviewed expressing your continued interest in the job. If you talk to them live, they will likely give you an update. If a position is no longer posted, it generally means that they’ve completed the interviews for the job.

      The recommendation letter sounds great, but don’t rely on that to tip the balance in your favor — employers make the decision based on what they think they need most. And sometimes other candidates may have more experience in an area of importance to the employer than you do. Or sometimes there are other factors completely beyond the job seeker’s control — like budgets or a company’s decision to reorganize. Either way, hang in there, keep applying for other jobs in the interim, and follow-up if you feel that would be helpful to you.

      All the Best,
      Chandlee

  17. I had an interview at a position three weeks ago. The position was recommended to me by my boss, S, at my current job, and he asked for my resume to forward to the hiring manager, F. It took me nearly three weeks just to get the interview, as F loved to say he would “contact me within the week,” and I would have to follow-up for him – which is fine, as far as I knew, the job was not even internally posted anywhere, and my boss S did me a large favor (the job would be a promotion).

    Well, I finally get in for the interview with F and it goes very well. I was there for two hours, met with the GM, another manager in the department, and we hit it off well. The structure, goals, and objectives we discussed were fantastic. The interview felt more like a friendly discussion. F told me he was very excited to have interviewed with me, and that it spoke volumes that my resume was the only one S forwarded, as he had specifically asked S for likely candidates, and F used to be S’s mentor in his early career days. (this is a smallish community full of BIG businesses).

    When we parted, F stated again how excited he was to meet with me and said he felt I possessed a lot of talent, and that I would hear from him the following Monday. However, during the interview he stated that he was very slow and cautious with his hires. I sent a thank-you email the Sunday after the interview, and called and left a voicemail for him last Wednesday.

    Between the 6 weeks that S asked for my resume and now, S had also been interviewing for a new job and has since accepted and moved to it. He told me he wanted me to move on from our current organization because he felt I had more to offer, and so when he heard about his new opportunity, he felt it was good timing for me to move on and work with F, and simultaneously take on a person that F had to let go – the person I would be replacing.

    He was so sure about this position for me that he did not include me in a training necessary for my current job (which I still have because I have not yet heard a peep from F), and now that S is gone and there’s a new boss, I’m being systematically demoted.

    It’s been hard to keep my patience and positive attitude. My impatience and stress lelve make me want to withdraw from F because at this point I feel they were all blowing smoke (There is a lot of sexism here, S and F are both prominent males in the community, and I am female) and that there really was no job opportunity, but I feel this is also stress from the entire situation. All the while I am struggling at my current job where I used to thrive, because I am no longer allowed to do my former duties for no other reason than that S was banking on me getting a new opportunity.

    Should I send a letter of withdrawal or simply assume the job was never really available to begin with? There have since been other opportunities I have applied for that I am far more excited about. Part of me feels torn and embarrassed – S and I are close but I am confused by this turnout – that even after all of these “pluses” towards the position, I still couldn’t land the job. I don’t want to give up, but I also have high expectations of an employer, and I feel that F just might be too unreliable for me. Yet I am barely making ends meet in my current position, so of course advancement is something I have a hard time turning down.

  18. hi Chandlee, I had an interview on 25/2, on 28/2 hr called and advised I was preferred candidate and asked if they were to make a formal offer, would I accept and if so when could I start. I said yes and advised I could commence within two weeks (job requires relocation) she advised she needed to speak with one further reference, and I provided these details. she said she would hopefullt get back to me later that day with formal offer.
    On 1/3 I receieved an interview request for another job which I stupidly turned down.
    I also did not hear from preferred job hr.
    On 4/3 as I had not heard from preferred job, I called and left a voice mail. I also emailed the interview request job and advised I am in a position to interview.

    I’ve not heard back from either job now. Have I blown them both?

    • chandlee says:

      Zo,

      I would not count anything out just yet. Give it a few more days on the job offer. It’s been less than a week. But keep looking in the interim as well.

      Good luck and all the very best,
      Chandlee

  19. Hi Chandlee,

    Quick question for you. I interviewed with the hiring manager on 2/11 and she mentioned that they would likely do an HR interview shortly afterwards but suggested a decision would be a few weeks out (no specific dates) as they were in the midst of the quarterly earnings season.

    On 2/12, the HR recruiter contacted me to do an HR screen on 2/13. During the HR screen, I was asked for my previous supervisors as this was a company that I had worked for previously. On 2/14, my previous supervisor reached out to me and let me know that HR had called him for a reference. He mentioned that he was due to meet with HR the following week (2/18-2/22), but did not let me know specific dates.

    I reached out to the HR recruiter on 2/22 and she replied to me right away that the hiring manager was busy and would reach out to me for next steps. On 2/25, the hiring manager sent me an email asking whether I was available to meet with her boss, the SVP on 3/1. She also noted that she was away for vacation from 3/1-3/18.

    I have since met with the SVP on 3/1 and it went very well. He let me know that I was on their shortlist of candidates but they would need to wait for the hiring manager to return from vacation first. Noted that I likely wouldn’t hear from them until the week of 3/18.

    Any ideas whether the “two-week” vacation is just to give them time to try to settle with another candidate that they are offering to? Or is it likely that she really is on vacation and the SVP wants to talk with her first? Is it strange that they reached out to my references so soon? or is it likely that they did it because the reference was in-house already?

    Hope to hear from you shortly.

    Best Regards,

    Ryan

    • chandlee says:

      Hi Ryan,

      I’d recommend taking them at their word. It doesn’t sound like a bad thing that they have reached out to your references. Keep your eye out for other opportunities as you wait to hear back and keep us posted.

      Good luck and all the very best,
      Chandlee

      • Chandlee,

        Thanks for the reply!
        Just one last question. I had spoke to HR and they said I could follow-up with the hiring manager returns (as opposed to following up with the HR recruiter). The hiring manager returns to work a week from now. Should I wait till the Tuesday/Wednesday and send her a follow-up email to show my continuing interest in the role? Or is it best to email her right a way (ie the day she comes back from vacation)?

        The jist of my email would be:

        Hope you had a great vacation. Thanks again for setting up the interview with the SVP. It was great to learn more about his vision for the team (etc….). Just wanted to let you know that I am very interested in the role and definitely hope to get the opportunity to work with you in the future. etc…

        Would calling be too much? Or should I just wait for their response and neither send an email nor call?

        Thanks!

        Ryan

        • chandlee says:

          Ryan,

          I’d recommend calling or emailing the hiring manager on Tuesday or Wednesday — a day after they return from their vacation. Give them the time and space they need to come up for air. Statistics show that in general — Tuesday is the best time overall to reach anyone as it is the most productive day of the week.

          Good luck and keep us posted!

          All the Best,
          Chandlee

          • Hi Chandlee,

            Thanks for the advise. I reached out to the hiring manager shortly after she returned from vacation and she mentioned that it would take another week as the VP was now on vacation. Anyway, a week passed and she called me saying that they both liked me for the role ….however…the hiring manager was taking a new position in the company. She said that they were now hiring for her replacement and wanted that person to get a chance to speak with me first (before proceeding). Her timelines were around late April-Mid May (for hiring her replacement).

            Have you seen this happen before? Should I follow up with them every once in a while? Or wait until the end of April? Is there a strong likelihood that the new manager will still proceed to hire me? The current hiring manager mentioned that they would not be re posting this role, but that the new manager could suggest someone that they knew for the role.

            Hope to hear from you soon!

            Regards,

            Ryan

          • Hi Ryan,

            This absolutely happens – all the time! They have a business/organization to run and the employees, including the hiring manager, have their own careers to manage.

            Definitely stay in touch, contacting them every couple of weeks just to see how things are going and to confirm that you are still interested in the job.

            Keep us posted.

            Good luck with your job search!
            Susan

  20. Pheonixgirl says:

    I interviewed with a company (my dream job fyi) recently and had two very promising results. It took a four days longer to hear a reply but HR kept me in the loop. All the information was always readily available about my status and the last step was the head of HR I made it past the local and regional HR and the then unit manger for North America. So today while waiting on the last approval I was floored with in short “we are reorganizing and at this time cannot add to the dispite interest it will take a few months to complete, but would love to offer at that time if you are still interested”. Is this a nice no “thank you” after almost a month of interviewing? I did express interest while on the phone and sent an email to everyone I interviewed with and expressed my interest again. Should I have done that?

    • chandlee says:

      PheonixGirl,

      It sounds like you did exactly right…

      You need to take the company at their word, chances are good that the situation inside the company HAS changed and that they will be able to take you on in a few months. Stay in touch with them, stay positive and keep your search open in case anything opens up in the meantime.

      Good luck and all the best,
      Chandlee

      • Pheonixgirl says:

        Thanks you for the response and of course the reassurance I’m not becoming one of the stalker candidates.

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